Events occur on a daily basis, for a myriad of
reasons, be that for business or pleasure, and, when well organized, can bring
people together for a memorable, worthwhile experience. There are different
categories of events, and most are held for the purpose of exchanging
information or celebrating something noteworthy. However, putting one together
can involve a significant amount of work and can create a significant amount of
pressure. If you are planning an event, but need some pointers to make sure it
goes seamlessly, read on. Here are 6 tips for putting together an unforgettable
conference.
Set Objectives
Your event should have clearly defined objectives
before you start any phases of planning. The objectives could be to inspire,
create more awareness, or educate. Whatever the case, make sure you are aware
of them from day one and also include measurable performance metrics. You can
then begin planning other aspects of the event from there.
Have a Memorable Theme
Ensuring that your event has a memorable theme is another
step to take when planning a conference. You want to create a compelling theme
that grabs people’s attention and makes them curious about coming. With that
being said, think about who your audience is and what value they will gain by
attending. Your conference topic and objectives could have an impact on the theme
you choose, so figure that out.
Choose the Right Venue
After choosing a theme, you want to go ahead and hunt
for a venue. Some factors to consider when choosing this is location,
accessibility, and also the ambiance. A suitable conference venue
needs to be able to comfortably set those you’re accommodating as well as look
presentable. You’ll also need to think about what facilities and services that
they have, such as equipment, restroom access, and anything else you can think
about.
Think About Décor
Your venue should definitely be well decorated if you
want to leave a good impression. This could mean getting banners, balloons, or
anything that is subtle but brings the theme to life. Your decorations will
heavily depend on the type of event it is, so choose what’s most appropriate.
Send Invites Early Enough
If you want people to show up to your event, then you
should be sending out invites early enough. Give them enough time to put it
into their diaries and also, send follow-up emails. There are several mediums
you can use to share invites in this digital age. If you still would like to
print your invites, however, Vistaprint
is a good option to consider.
Plan the Day
Once you’ve got all the administrative elements out of
the way, it’s time to start planning the actual day. You’ll want to come up
with a timetable that details what’s going to happen. Some items to include may
be guest speaker time slots, tea breaks, networking slots and anything else
that will be happening. Also, keep attendees in the know-how so that they know
what to expect.
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